How to use templates in Reminders app on iPhone, iPad, and Mac

Here is how to use templates in Reminders app on iPhone, iPad, and Mac. Reminds is a great app for creating lists. Do you often find yourself using the same ones? It could be a list for grocery shopping, packing or even back-to school. By using templates, you can save time by not having to create the same list over and over again. This article will show you how to create and use templates within the Reminders application on your iPhone or iPad.

What is a template in Reminders?

Templates in Reminders are similar to those you would find in Apple Pages, Microsoft Word or Notion. You can start your document from the template without having to create it from scratch.

You can use the template repeatedly, modify it as needed and share it with other people who might be creating similar lists.

Templates are useful for creating lists that you create regularly, such as those for shopping, packing for trips, or preparing your children for the new school year. You can use templates for spring cleaning, gift lists or project tasks.

You can use templates on iPhone and iPad. You’ll need to be running iOS 16, iPadOS 16 or macOS Ventura.

Note You can’t use one of Reminders Smart Lists to create a template. This includes Today, Flagged and Scheduled.

Create templates in the Reminders app for iPhone and iPad

  1. Open the list that you wish to use in Reminders.
  2. Choose Save Template by clicking the three-dot at the top of the page.
  3. You can edit the template name in the pop-up.
  4. You can include reminders for items that are marked as complete in the template if you have them. These items are added as uncompleted to the template.
  5. To create a template, tap Save at the top-right corner.

How to use templates in Reminders app on iPhone, iPad, and Mac

Create a template for iPhone and iPad

It takes just a few seconds to open a template that you have created and start working.

  1. Open the Reminders application.
  2. Click Add list on the bottom.
    Choose a different account if there are more than one.
  3. Click the templates tab in the New List window.
  4. From the list, choose the template you wish to use. You can rename the template. This will not rename a template but only the list.
  5. To create a new list, tap Create.

Editing a template in iPhone and iPad

It is easy to edit or delete a template.

  • Click on the three dot at the top-right corner and select Templates.
    The three dots appear at the top right of the iPad sidebar.
  • Click the info (small “i“) icon to the right of your template.
  • Click Edit template.

How to use templates in Reminders app on iPhone, iPad, and Mac

  • Add, remove, or change list items. Tap to make changes. Do you want to know more? When you’re finished.
    • Tap Show template info and then Done to finish.
  • Changes you make to the template will not affect lists that you have created using it.

Note: To delete a template follow steps 1-2, then select Remove template and tap Removing for confirmation.

Share an iPhone or iPad template

You may have a list template you’d like to share with someone. The recipient can use the template to create their own list. It looks like you are running macOS Ventura or iPadOS 16 or iOS 16.

  • Select Templates by tapping the three-dot.,
  • Select Share Template by tapping the Information icon located to the left of the template.

How to use templates in Reminders app on iPhone, iPad, and Mac

  • You’ll be asked to share the template if it has due dates, tags or location. To include an item, turn on the toggle and then tap Continue.
  • Follow the prompts and choose a sharing option to send a link to a template.

Share a template between iPhone and iPad

You may want to make some changes to a template that you want to share or stop sharing it.

Select the Information icon and then Manage link. Next, you have a selection of the following options:

  • Update link: Share the changes you have made to the template.
  • Share Template: Send the template to another person.
  • Stop sharing: Remove the template from shared access.

How to create templates on Mac using Reminders app

  • Open the list that you wish to use in Reminders.
  • Choose Save Template from the menu.

How to use templates in Reminders app on iPhone, iPad, and Mac

  • You can give the template an alternative name. This will only name the template and not your existing list.
  • If you wish to include completed reminders in the template, check the box Include completed Reminders. 
  • Save the template by clicking Create.

Create a template for Mac

  • Select Add list from the bottom sidebar.
  • Click on the templates tab.
  • Select the template, and then click Create list.

Editing a template in Mac

  • Select File from the menu bar and then View templates.
  • Use the three-dot buttons to the right of the Template.

How to use templates in Reminders app on iPhone, iPad, and Mac

  • Show template info: Change color, icon or name.
  • Edit template: You can add, remove or modify the list items.
  • Rename: Modify the template’s name.
  • Delete the Template Removes the template. Click Delete for confirmation.

Mac Template sharing

  1. Choose View templates from the menu bar.
  2. Choose Share Template by clicking the three-dot button to the right.
  3. You’ll be asked to add any dates, tags or locations that you may have in your template. Click Continue and then confirm.
  4. Follow the prompts to select the option that you wish to share.

How to use templates in Reminders app on iPhone, iPad, and Mac

Share a template on Mac

  1. Choose View templates from the menu bar.
  2. Click here to learn more. Three dots To the right of template, move the cursor to Manage Link Choose one of the following options:
    • Update link: Share changes you have made to the template.
    • Share Template: Send the template to another person.
    • Stop sharing: Remove the template from shared access.

How to use templates in Reminders app on iPhone, iPad, and Mac

Also Check this: How to reset iTunes Library on Mac and Windows PC

Create Reminders quickly using templates

You can quickly create new lists by creating a template in Reminders. This allows you to avoid manually adding each item. Give this time-saving feature of Reminders a go!

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